Jim Vermeer

Flood Home Buyout Program Progress

FEMA grant-funded purchases; no cost figure stated.

Storm and sanitary sewer separation grant applications

About $12.7 million sought from state disaster funds; the city isn't committed to the projects yet.

Upcoming Sewer Rate and Flood Insurance Decisions

Study cost not stated; could change individual sewer bills.

South-end demolition and flood recovery

Covered by an IEDA forgivable loan from the state — no property tax dollars will be used.

E-Bike and Scooter Ordinance

Lead service line replacement

Fourth Avenue West construction progress

About $100,000 budgeted in the FY27 capital improvement plan.

Upcoming Sewer Rate and Flood Insurance Decisions

Future wastewater fee increases are on the table to cover project debt; the sewer study payment this month was $147,433.

Airport hangar construction payments

$100,702.85 paid to Graves Construction under Pay Estimate No. 5.

Unpermitted front deck variance at 218 E 9th St

No cost to the city; the decision just lets the homeowner keep the deck she already built.

Rental and Single-Family Housing Recovery

Grant-funded; amounts depend on state awards in early 2027.

Police ballistic rifle plate replacement

About $14,886 total from the CIP.

Street Maintenance and Intake Projects

Paving project cost decreased by $2,207.42; engineering costs for the three projects not stated.

Zero-foot setback variance denied at 1712 14th Ave W

Sale of North "Y" Gateway First Addition lot for commercial development

The city gets $75,390 for the lot but gives back about $27,000 as a development incentive in exchange for a $200,000 minimum assessment agreement.

Riverside Cemetery Digital Walking Tour

Clay County Fair Photography Contest Display

Workplace safety milestone reward

Funded from an existing safety budget; no budget amendment needed.

Day care infrastructure resiliency

City on the hook for 15% of $200,000 (about $30,000) if awarded.

Employee benefits updates

Affects payout liabilities and health savings conversions; figures not stated.

Resolution proposing sale of North "Y" Gateway lot to Kelley Investments, LLC

Consent agenda (minutes, licenses, tax abatements, pay estimates, change orders, fire truck payment)

Temporary construction easement — Fourth Avenue West Drainage Project

Permanent drainage easement — Vanderhag Living Trust

Public hearing date for expanded urban renewal area

$25 employee safety gift cards

Demolition of high-density apartments — Muddy Creek Contracting

Demolition of low-density structures — Vaughn DeLos Construction

Asbestos inspection services

Right of entry for Spencer Economic Development Corporation

Golf Director recruitment

Bills and claims

Consent Agenda (items 3.A–3.H)

Addendum to McClure Waste Water Treatment Study — Cost of Service Analysis

Resolution No. 6792 — Employee Handbook Amendment (Vacation, Sick Leave, Donated Leave)

Resolution No. 6793 — Mission Square Retirement Health Savings Program Expanded

Resolution No. 6794 — CDBG-DR Public Hearing, Project 1 Storm/Sanitary Sewer Separation

Resolution No. 6795 — CDBG-DR Public Hearing, Project 2 Storm/Sanitary Sewer Separation

Resolution No. 6796 — CDBG-DR Public Hearing, Project 3 Storm/Sanitary Sewer Separation

Resolution No. 6797 — CDBG-DR Public Hearing, Infrastructure Day Care Resiliency

Resolution proposing sale of North "Y" Gateway lot to Kelley Investments, LLC

Approve Resolution No. 6789 Resolution Approving Engineering Agreement with Brown IEC for the 2027 City Hall Standby Emergency Generator Installation Project (CIP Item)

Approve Biosolids Application Agreement with Jones Dairy

Approve Resolution No. 6786 Resolution Approving 28E Agreement with Clay County, Iowa for East 30th Street/330th PCC Mill and Overlay Project

Approve Resolution No. 6787 Resolution Approving Grant of Permanent Drainage Easement to City of Spencer from Cemstone Concrete Materials, LLC.

to approve items on the consent agenda

Approve Resolution No. 6788 Resolution Assessing Past Due Invoices to Property Taxes

Approve Resolution No. 6790 Resolution Authorizing Application to the Iowa Federal Recreational Trails Program, Committing Local Match to the Project, and Dedicating the Trail to Public Use and Mainte

Approve Resolution No. 6791 Resolution Authorizing Application to the Iowa Statewide Transportation Alternatives Program, Committing Local Match to the Project, and Dedicating the Trail to Public Use

Approve Bills and Claims

Approve Resolution No. 6785 A Resolution Approving 28E Agreement with Spencer Community Schools Regarding the Use of Utility Task Vehicles on the City Trail System

Approve Motion for Closed Session Pursuant to Iowa Code Section 21.5 (1)(C) to Discuss Strategy with Counsel Concerning Litigation

Approve Supplemental Professionals Agreement #4 for Bridge Replacement on W 18th Street with Kirkham and Michael

Approve Items on the Consent Agenda as follows: 1. Approve City Council Minutes of August 17, 2026 2. Licenses: Approve Ownership Update for Sports Page Bar & Grill, Ownership Update for Casey's #287

Approve Resolution No. 6784 A Resolution Awarding Contract for the 2026 4th Ave West Drainage Project to BD Construction Services, LLC. for $89,862

Approve Resolution No. 6783 A Resolution Approving and Confirming Plans, Specifications, Form of Contract and Estimate of Cost for the 2026 4th Ave West Drainage Project

adjourn the meeting of the Spencer City Council at 7:21 o'clock P.M.

Consent Agenda (Items 3.A–3.H)

Resolution No. 6783 — 4th Ave West Drainage Project Plans and Cost

Resolution No. 6784 — Award Drainage Contract to BD Construction

Resolution No. 6785 — 28E Agreement with Spencer Schools on Trail System UTVs

Approve Resolution No. 6779 Resolution Amending the City of Spencer Employee Handbook Regarding Weapons Policies

Approve Resolution No. 6775 Resolution in Support of the Buyout and Restoration of the Area Encompassing Tracts of Land Described as Adjacent to the Little Sioux River, and Confluence of the Little Si

Approve Resolution No. 6776 Resolution Adopting a Citizen Participation Plan for Community Development Block Grant (CDBG) Program Participation

Approve Items on the Consent Agenda as follows: 1. Approve City Council Minutes of August 3, 2026 2. Licenses: Approve Ownership Update for Norton Decor LLC, New Class C Retail Alcohol License for Riv

Approve Resolution No. 6773 Resolution Approving and Confirming Plans, Specifications, Form of Contract and Estimate of Cost for the 2026 Municipal Golf Course Cart Path HMA Overlay Project

Approve Resolution No. 6774 Resolution Awarding Contract for the 2026 Municipal Golf Course Cart Path HMA Overlay Project (Blacktop Service Company, $241,134.00)

Approve Resolution No. 6777 Resolution Approving Quote for the 2026 Intake Replacement Project to Marlin Concrete for $70,519.60

Approve Resolution No. 6778 Resolution Designating the Finance Director as a City Officer Authorized to Issue Visa Cards to Other Designated Officers and Employees

Approve Resolution No. 6780 Resolution to Provide for a Notice of Hearing on Proposed Plans, Specs, Form of Contract and Estimate of Cost for the 2026 4th Avenue West Drainage Project (Letting Date: S

Consent Agenda (Items 4.A–4.H)

Resolution No. 6773 — Golf Cart Path Plans, Specs and Cost Estimate

Resolution No. 6774 — Award Golf Cart Path Contract ($241,134.00)

Resolution No. 6775 — Support CDBG-DR Buyout to Natural Open Space

Resolution No. 6776 — CDBG Citizen Participation Plan

Resolution No. 6777 — Intake Replacement Project Quote ($70,519.60)

Resolution No. 6778 — Finance Director Authorized to Issue Visa Cards

Resolution No. 6779 — Employee Handbook Weapons Policy Amendment

Resolution No. 6780 — Notice of Hearing, 4th Avenue West Drainage Project

Approve Bills and Claims

Approve Resolution No. 6766 Amending the City of Spencer Employee Handbook and Policies

adjourn the meeting of the Spencer City Council at 7:50 o'clock P.M.

Approve Resolution No. 6770 Authorizing Local Funding Match for Downtown Facade Update at 415 Grand Ave.

Approve Resolution No. 6768 Approving Subaward Agreement Between Iowa Department of Homeland Security, Emergency Management and City of Spencer

Approve Resolution No. 6771 Approving Preconstruction Agreement No. 2026-4-129 for the Construction of the US 18/US 71 Roundabout

Approve Items on the Consent Agenda, as Follows; Licenses: Approve Ownership Update for RL Fridley Theaters, Inc and Casey's Marketing Company; Approval Renewal of Class C Retail Alcohol License for 5

Approve Resolution No. 6767 Authorizing and Approving the Write-Off of Uncollectible Accounts Receivable through Calendar Year 2023

Approve Resolution No. 6769 Awarding Contract for the 18th Street Trail Segment Project to Beck Excavating, Inc for $73,737.50

Approve Resolution No. 6772 Approving and Authorizing a New 28E Agreement with Clay County for the West 18th Street Bridge Replacement Improvement Project

Approve the Following Board and Commission Appointments; Planning & Zoning Commission, Dakotah Goodvin, Term Expires, June 30, 2029 Library Board, Marti Bomgaars, Term Expires, June 30, 2030 Compensat